Community Engagement and Customer Care for Local Authorities

Community Engagement and Customer Care for Local Authorities
About the Course:

Urban Local Authorities (LAs) in Zimbabwe are facing a number of challenges in terms of service delivery and the City of Harare is not spared. Residents in urban areas are facing several challenges including the following, reduced volumes and quality of water, frequent bursts of water and waste water pipes, non-collection of or lack of adherence to the collection schedules of refuse, non-payment of bills by residents, low personnel morale and lack of equipment/resources for use by personnel. Low morale by LA staff has compromised high standards of work ethics residents expect from LA personnel.

This calls for LAs to reengage the communities so that service delivery meets the roadmap set by the nation through the National Development Strategy (NDS1) where Zimbabwe expects to have achieved a middle income status by 2030. Community engagement is a process of working collaboratively with and through groups of people affiliated by geographic proximity, special interests or similar situations to address issues affecting the well-being of those people. Community Engagement therefore seeks to better engage the community to achieve long-term and sustainable outcomes, processes, relationships, discourse, decision-making or implementation.

Community engagement is a powerful vehicle that brings about environmental and behavioral changes that improve the health of the community and its members. It involves partnerships and coalitions that help mobilize resources and influence systems, change relationships among partners and serve as catalysts for changing policies, programs and practices. To be successful, it must encompass strategies and processes that are sensitive to the community-context in which it occurs. IWSD provides engagement methods that enable groups and individuals to craft answers to complex issues facing their community.

LAs require to put in place means and ways that will ensure that residents are reengaged so that they work together with them to achieve the service delivery levels they so desire. To allow reengagement of residents IWSD uses the tried and tested Community Support to Service Delivery (CSSD) concept which educates both the LA personnel and key Champions in the community on how best they can work together with each party being sensitised on their roles and responsibility in the relationship. In addition, CSSD contributes towards:

• Reduction of antagonistic relationship between residents and LA.
• Educating the councillors, rate payers, Civic Society Organisations about the services offered by the municipality and how to engage council.
• Creating a medium through which residents and Council can discuss service delivery issues.
• Creates opportunities to build trust between residents and municipalities.

The programme takes a multi-phased approach starting with Training of Trainers among council middle level management/Supervisors and community leaders. These trainers equipped with adequate training skills and reference materials will be expected to cascade the training among community representatives who will then share with their constituencies as and when possible.

Course Features
Course Durations: 5 days for both CSSD and CC
Certification: yes
Study Level: Short-Term Prof
Approach: Workshop
Calendar: June 2022
What you will learn:

The major topics are as follows:

  • The importance of good customer services
  • Knowing your customers
  • Good communication skills
  • Handling customer complaints
  • Customer feedback mechanisms
  • Professionalism
  • Customer Care Policy

Furthermore, lack of competition by LAs to offer services to residents has resulted in LA employees not taking their customers with the level of seriousness that the residents’ desire. This calls for the employees that interact with residents being needful of the Customer Care concepts so that residents get value for their money for the improvement of their interaction with residents. The interaction between the client and the service provider is an integral part of the purchasing and user experience which is the key to continued success in business.Customer care training is a tool that contributes to improved revenue collection to sustain LA operations. All staff who directly work with the public on a daily basis should be exposed to good customer care skills. The training will also assist the Council in setting up Standard Operating Procedures (SOP’s) that enhance two way communications between customers and the Council.

Target group: All stakeholders in the water supply system, Waste water treatment and conveyance, solid waste management, social services, primary, secondary and tertiary level participants including revenue team, middle management/supervisors, community leadership (Champions). Up to 35 participants per training workshop.